Process Candidate Offer

(Activity) for Tier: Organization

PURPOSE

Complete the hiring process once a candidate has been identified to hire.

WHEN

Performed when a qualified candidate has been interviewed and selected to fill an open job requisition.

PARTICIPATING ROLES

• ACCOUNTABLE

  • Human Resources Generalist

• RESPONSIBLE

  • Recruiter
  • Human Resources Generalist

INPUTS

Positive interview feedback recorded in Applicant Tracking System (ATS).

ENTRY CRITERIA

The recruiting and hiring team identify qualified candidate to hire.

SUB-ACTIVITIES

1. Recommend Offer

   • Recruiter sends an offer notification to HR, including candidate resume, interview feedback, expected compensation and DoD clearance information, if any.
   • HR changes status to extend offer in ATS.
   • HR reviews all data on candidate, completes compensation analysis and sends information including recommended offer to Business Unit Lead (BUL) and compensation committee for approval for offers exceeding $100K. Include CTO for senior engineering candidates.

2. Extend Candidate Offer

   • HR communicates approved offer amount to recruiter.
   • Recruiter verbally extends offer to candidate and follows up with a brief email to candidate summarizing offer details.
   • Upon verbal offer acceptance, HR generates and sends official offer letter with five days to officially accept/sign.
   • Once the offer letter is signed and sent back to HR, recruiter notifies hiring manager, BUL and interview team of hire and removes job posting.
   • If candidate declines the offer, either a negotiation takes place or the recruiter and hiring team re-initiate the candidate search.

OUTPUTS

• Offer Letter

EXIT CRITERIA

Disposition of an offer, including accept or decline. New hire fills position.

NEXT ACTIVITY

None

SEE ALSO

Process Guidance Version: 10.4