Deliver Contract Deliverable Documentation

(Activity) for Tier: Release

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PURPOSE

The purpose of this activity is to finalize and release the required deliverable documentation. Once each of the documents planned for delivery during the release period is written, edited, completed, and approved for release, the document receives a final review to ensure product quality. It is then delivered according to the specified method and location.

WHEN

Once the document draft has been approved for release by the project lead/manager and (if required) accepted by the customer.

PARTICIPATING ROLES

ENTRY CRITERIA

  • The contract deliverable documentation has been approved.

SUB-ACTIVITIES

  1. Release the Document

    • The User Education Specialist creates a task to notify the document controller that the document is approved for release.
    • Document controller reviews and delivers the document to the release library, contracts portal, and other locations as requested by the customer, and notifies User Education Specialist of release.

OUTPUTS

EXIT CRITERIA

  • The final copy of the contract deliverable document is posted in the release library for internal use.
  • A copy of the document is posted on the contracts site for delivery.
  • The document is posted in any additional repositories requested by the customer.
  • The document controller notifies the User Education Specialist that the document has been released.

Note

The document controller is not an official role but a designated User Education Specialist with a few additional responsibilities, and there is only one person in this role in our organization at any given time.

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